This member understands that these procedures are necessary to. Those who use the chain of custody standard should consult the product specific annex corresponding to the product they are trading andor processing. These procedures ensure that all applications are processed in a consistent, professional and equitable manner. Subsequent transfers of servicing and custody procedures freddie mac document subsequent transfers of servicing and custody procedures august 2008 4 chapter 5 the transferee custodian must.
Documenting proper and accurate chain of custody records after sample collection is imperative to ensure that data is legally defensible. Chain of custody form noting the stall and provide it to the supervising officer. Exhibits are tangible objects that are relevant to the facts of a casefor example. Standard operating procedure seven sample preservation, storage, handling and documentation modified from. A typical chain of custody procedure is as follows. Digital chain of custody is the record of preservation of digital evidence from collection to presentation in the court of law. The following procedures,including maintenance of a written log, must be followed by all town clerks and presiding officers using tabulators. This document, group chain of custody certification procedures for the forest stewardship council fsc group member procedures, is part of this companys procedure and policy. Chain of custodyrecommendations for acceptance and. The procedures presented in this guide are generally considered sufficient to assure legal defensibility of sample integrity.
Standard guide for sample chainofcustody procedures. The scope of the chain of custody is defined in the standard page 6 and includes. Chain of custody procedures are one piece of a large quality assurance program to assure data and conclusions are defensible in a legal or regulatory situation. Do you handle environmental samples or data that could become evidence. Anyone who has sourced products globally has probably outsourced the. A typical chain of custody form will describe the evidence and detail the location and. The bottle should be disposed of in a trash receptacle in a secured area. Procedures for chainofcustody, sop development, and. Identification of the material category of material. Chain of custody the chain of custody documents the transfer of evidenceproperty from an investigator to another individual, location or agency.
Do not wear any metal rings or bangles while collecting or handling samples, nor medicated bandages may contain silver. Chain of custody always begins with crime scene specialists, or the professionals conducting the crime scene investigation. Pefc chain of custody procedurespercentagebased method. Free sample fsc chain of custody coc procedures for a singlesite certificate holder using the transfer system. Chain of custody definition of chain of custody by. The chain of custody requires expert guidance to make the use of iot successful. Get certified 8 the role of a certification body is to provide an independent, thirdparty evaluation of your companys chain of custody procedures and to appoint an auditor. Apr 25, 2017 the chain of custody requires expert guidance to make the use of iot successful. Chain of custody typically refers to the foundation the prosecution needs to establish for certain types of exhibits to be admitted into evidence. It indicates the collection, sequence of control, transfer, and analysis. Samples taken for ambient environmental monitoring do not. If sample integrity is to be defensible, chainofcustody procedures are necessary to document handling of samples from procurement through final analysis and disposal.
Group chain of custody certification procedures for the forest stewardship council fsc division of forestry group entity procedures june 23, 2010 revised 62012, 32015, 52016, 62017 certificate number scscoc002041. Chain of custody coc a written legal document used to track the transfer of a samples from person to person. Our chain of custody procedures will operate in accordance with the requirements of the fsc standard for chain of custody certification fscstd40004 v2 and the pefc international standard pefc st 2002. The first step is to choose a certification body that operates where your company is based. A chain of custody is necessary if there is any possibility that litigants will use analytical data or conclusions based upon that data in litigation.
Simply put, the chain of custody is the unbroken path a product takes from the first stage in the supply chain to the end customer, including raw commodity materials, conversion, transformation, distribution and logistics. All certification bodies are approved by an independent assurance body. Deq or the laboratory provides the forms used to record sample collection information, tests requested and result. The chain of custody is a tracking record beginning with detailed scene notes that describe where the evidence was received or collected. Pefc chain of custody procedurespercentagebased method for starfire lumber co. Freddie mac document custody procedures handbook document custodial options and requirements august 2015 2 chapter 1 introduction a sellerservicer selling mortgages to freddie mac must deliver the notes, assignments, and related documents to you, according to the freddie mac singlefamily sellerservicer guide guide. Complete an onsite assessment of compliance to the fsc chain of custody standard. Chain of custody of forestbased products guidance for use. Chain of custody coc, in legal contexts, is the chronological documentation or paper trail that records the sequence of custody, control, transfer, analysis, and disposition of physical or electronic evidence. Chainofcustody describes a process as testified to by an individual who offers real evidence in a court of law and can account for the evidence. The chain of custody multisite coordinator will be responsible for chain of custody training at the elko and canal flats facilities while the marketing analyst will. Memory cards must be sealed in a tabulator, sealed in a storage.
Subsequent transfers of servicing and custody procedure. Sample fsc chain of custody procedures nature economy. To ensure sample integrity, it is required that an accurate written record chain of custody be available to trace the possession and handling of samples from the moment of collection through analysis and final disposition. Chain of custody facts the following will be used as evidence that a urine specimen does indeed belong to the subject. In order to obtain a chain of custody certificate, a company must complete the following steps. A formally documented continuity of possession, and proof of integrity of evidence collected, which establishes each person having custodybeing in possession of the evidence. Electronic chain of custody eurofins testamerica laboratories. Chain of custody definition, examples, cases, processes. A formally documented continuity of possession, and proof of integrity of evidence collected, which establishes each person having custody being in possession of the evidence. The training will consist of an overview of fsc chain of custody certification and the fsc chain of custody document control system and each persons specific responsibilities. Collection techniques, preservation, packaging, transportation, storage and creation of the inventory list are all part of the process used in establishing the chain of custody.
This protocol provides a standard operating procedure sop for initiating and maintaining a chain of custody coc document. These procedures are summarized in appendix b1 with additional examples attached as necessary. The brand number is associated with the logtimber purchase contract which will include a certification form identifying. Sfi chain of custody procedurespercentagebased method for. Pefc chain of custody procedurespercentagebased method for. Complying with chain of custody procedures helps to ensure valid results and legal reliability. All softwood sawlogs, except log deck purchases, are identified by registered brand numbers. Procedures for chainofcustody, sop development, and common. What is needed to earn chain of custody certification. Sample fsc chain of custody procedures for traders nature. Custody should be documented from sample collection through sample analysis at the laboratory.
The chain of custody in digital forensics can also be referred to as the forensic link, the paper trail, or the chronological documentation of electronic evidence. Of particular importance in criminal cases, the concept is also applied in civil litigationand sometimes more broadly in drug. Electronic chain of custody and request for analysis. General policies governing physical security of chainofcustody samples 14. In a legal or regulatory situation custody documentation alone is not sufficient. This document, group chain of custody certification procedures for the forest. If sample integrity is to be defensible, chain of custody procedures are necessary to document handling of samples from procurement through final analysis and disposal. This is an essential part of digital investigation process. Field personnel will complete sample labels and chain of custody forms to be used for tracking samples. Jan 30, 2018 chain of custody is an essential firststep in cyber forensics investigations.
Shortened version of chain of custody policies 20 acknowledgments 26. Sample fsc chain of custody procedures for traders. Of particular importance in criminal cases, the concept is also applied in civil litigationand sometimes more broadly in drug testing of athletes, and in supply chain management, e. Chain of custody is essentially documenting the way that we secure, transport and verify that items acquired for investigation were held in an appropriate manner. Ensure that the form 1035 has been approved by freddie mac prior to. Laboratory personnel procedures for handling evidentiary samples. Digital forensics the essential chain of custody the. Chain of custody group member procedures for quality control appendix b1.
Standard operating procedure 620 chain of custody procedures. Chain of custody system manual for fsc and pefc standards. Chainofcustody is the process by which authorized custody of a sample is successively transferred from one person to another by the use of approved procedures and documents. Use this document for inspiration to create your own companyspecific procedures. The procedure for establishing chain of custody starts with the crime scene. Arrival of form and urine specimen together into the lab signature on chain of custody form signature on ua bottle initials on tamper evident seal. Space is provided to highlight the finding as either ok or to record brief notes. Chainofcustody procedures are used to maintain, transfer and document. This chapter describes the components of a chain of custody and the procedures for the use.
These forms will request a copy of the suppliers valid certificate and, if applicable, chain of custody number from sfi, american tree farm system atfs. Chain of custody standard ensures that the products sold by a certified supply chain actor sca are utz certified, and have been traded and handled according to the requirements set forth by utz. All samples submitted to mrspmust be accompanied by a completed request for analysis rfa form figs. Using the herwell hain of ustody application, scan the asset tag of the. Even the best technology is useless if it is not supported by a lean, well defined process, which is at the end strengthened by a powerful structure around it. Chain of custody is defined as the documentation of the history of samples through all. Chain of custodyrecommendations for acceptance and analysis. Tabulator and memory card chain of custody procedures. Backup chain of custody sample storage devices 16 computer security for chain of custody 17 references 17 appendix 1. Chain of custody is an essential firststep in cyber forensics investigations. List of acronyms aro aroclor asb analytical services branch btex benzene, toluene, ethylbenzene, and xylene cbc chlorinated biphenyl congener cdd chlorodibenzopdioxin cdf chlorodibenzofuran cercla comprehensive environmental response, compensation, and liability act clp contract laboratory program clp cor clp contracting officers representative. Group chain of custody certification procedures for fsc. Once the chainofcustody log is complete, a copy will need to be transported to the polling place for the poll judges to verify the seals are intact in order to ensure the security of the machine.
A complete data defensibility scheme should be followed that fits the given situation. Fsccertified companies are audited to the chain of custody standard fscstd40004. Standard operating procedure 620 chain of custody procedures purpose the purpose of following chain of custody procedures is to maintain the quality of all samples during collection, transportation, and storage prior to analysis. Sfi chain of custody procedures percentagebased method for starfire lumber co. Indiana department of natural resources division of. It involves keeping a detailed log showing who collected, handled, transferred, or analyzed evidence during an investigation. A process whereby a sample is maintained under physical possession or control. Sample fsc chain of custody procedures nature economy and. Its purpose is to enable known as to maintain a system of identification and.
Sfi chain of custody procedurespercentagebased method for starfire lumber co. Initiating and maintaining a chain of custody document. When evidence is first found on a crime scene, steps have to be taken to. Chain of custody definition of chain of custody by medical. Every instance of contact with the data must be documented throughout the entire discovery process.
Chain of custody demonstrates trust to the courts and to client that the media was not tampered with. Collection techniques, preservation, packaging, transportation, storage and creation of the inventory list are all part of the. Sample collector in the case of an environmental sample, this would be the emergency personnel e. To ensure sample integrity, it is required that an accurate written record chainofcustody be available to trace the possession and handling of samples from the moment of collection through analysis and final disposition. The chain of custody process and documentation is used to ensure that the integrity and validity of drug test results used as evidence are not called into question in a court of law. The purpose of following chain of custody procedures is to maintain the quality of all samples during collection, transportation, and storage prior to analysis. The chain of custody form ccf or coc is used to record all changes in the seizure, custody, control, transfer, analysis, and disposition of physical and electronic evidence. For additional information, an epa online selfinstructional course, chainofcustody procedures for samples and data. The purpose of this standard operating procedure sop is to provide guidance on the processes used to continuously track the chain of custody coc for. Chain of custody documentation serves three main purposes.
Chain of custody added six new requirements to the laboratory general checklist. Our chain of custody procedures will operate in accordance with the requirements of the fsc standard for chain of custody certification fscstd40004 v2. This chain of custody system manual hereafter the coc manual documents the elements of a chain of custody system compliant to both the fsc and pefc chain of custody standards implemented by company name hereafter known as. The fsc chain of custody standard is available for download on the coc webpage located on the fsc us website. Mar 09, 2019 the term chain of custody refers to the process of maintaining and documenting the handling of evidence. The following information is included in the chain of custody. These procedures offer certification bodies a format that can be used independently or incorporated into existing procedures. These sample procedures have been designed to help you to comply with the fsc chain of custody coc standard fscstd40004 v30 by providing an example of how coc procedures may be structured. The following procedures are to be followed when performing hain of ustody.
If proper preservation cannot be determined from the chainofcustody and laboratory verification e. Chainofcustody is not required for field analyses ph, do, residual chlorine, and temperature or any. The term chain of custody refers to the process of maintaining and documenting the handling of evidence. Once the chain of custody log is complete, a copy will need to be transported to the polling place for the poll judges to verify the seals are intact in order to ensure the security of the machine. Gtex chain of custody procedure biorepositories national. Gm002016 chain of custody policy and procedures virginia deq. Sfi chain of custody procedurespercentagebased method. You must follow these procedures each time you move a memory card or tabulator. Chain of custody is the process by which authorized custody of a sample is successively transferred from one person to another by the use of approved procedures and documents. Arrival of chain of custody and urine specimen together into the lab signature on chain of custody form initials and date on tamper evident seal.
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